FAQs

A wedding coordinator manages the logistics of your wedding day so you can focus on being present and enjoying the experience. At The Wedding Lead, this includes creating and managing your timeline, coordinating with vendors, overseeing setup and teardown, guiding the wedding party, and handling unexpected issues behind the scenes.

Most couples book wedding coordination services between 6 and 12 months before their wedding date. This helps ensure availability and gives us plenty of time to learn your vision, communicate with vendors, and prepare a seamless plan for your celebration.

A wedding planner is typically involved throughout the planning process, helping with budgeting, vendor selection, design, and logistics. A wedding coordinator steps in closer to the wedding date to organize the details you've planned and ensure everything runs smoothly on the day itself.

Yes. A venue coordinator works for the venue and focuses on venue-related responsibilities. A wedding coordinator works for you, overseeing your timeline, vendors, wedding party, family logistics, and all the details that make your day run smoothly from start to finish.

A venue coordinator works for the venue. I work for you. I manage your full vendor team, your timeline, your guests, and the energy of the weekend—not just what happens on-site.

Our day-of wedding coordination services typically include timeline management, vendor communication, ceremony coordination, reception oversight, wedding party guidance, problem-solving, and ensuring every detail is executed according to your plans.

6–12 months ahead is ideal, but if your wedding is sooner—reach out! I take a limited number of events per season to keep each one personal and fully supported.

I’m based in Sacramento, California, but I’ll coordinate anywhere love leads. Travel fees may apply depending on location and team needs. Find out more on our Services page!

It’s a relaxed 30-45 minute chat to go over your plans, figure out your support level, and see if we’re a good fit. No pressure—just clarity.

Yes! I offer flexible payment schedules to make things easier. The 30% retainer is due at booking, and the remaining balance is split into two or three payments based on your timeline.

Perfect. That’s exactly what The Full House package is for. I’ll help coordinate meals, room assignments, signage, and all the logistics that make group stays run smoothly.

Keeping your guests informed, comfortable, and in the right place—without you being the group chat coordinator.

We help manage the flow of people throughout your weekend.

That can includes:

• Coordinating arrival times, shuttles, and shared housing setups

• Answering guest questions day-of so they don’t end up in your inbox

• Guiding transitions between events (ceremony → cocktail hour → dinner)

• Managing signage, room assignments, and welcome info

• Communicating with hosts, parents, and VIPs about timing and expectations

In short: Your guests get a smooth, stress-free experience—and so do you.

If your wedding starts before 10 AM and is more than 2½ hours from Sacramento, arriving the same morning risks delays and fatigue. An overnight stay means we show up rested, on-time, and fully focused on running your day.

Need something unique—multi-day events, far-flung destinations, extra assistants? We’ll build a clear travel bundle, get your approval, and book everything for you.

We believe pricing should feel clear, fair, and stress-free—just like your wedding weekend.

What you see is what you get: no hidden fees, no vague descriptions.

Every package is designed to reflect the time, care, and coordination it takes to help your day run smoothly.

We’re upfront because we respect your budget—and we want you to feel confident from the very first conversation.